ECTF EDIPro Standard

Provided for Use by the Truck Parts Aftermarket

 

EDI 855 Purchase Order Acknowledgement (ASC X12 Version 4 Release 1)

 

This document contains an outline of common business issues for consideration when implementing the EDI 855 Purchase Order Acknowledgement for ASC X12 Version 4010.  It is the intent of this document to act as an addendum to the ASC X12 EDI Standards documentation.

 

 

855 Purchase Order Acknowledgement

 

Included in this document:

 

                                                                                                  Page

Section 1:  Business Issues......................................................... 2

Section 2:  Purchase Order Process....................................... 6

Section 3:  Segment Notes.................................................... 10

Section 4:  Example Transaction......................................... 59

 


Section 1

855 Purchase Order Acknowledgment

Business Issues

 

This section contains business discussions about the use of the 855 Purchase Order Acknowledgment.  These discussions will assist in determining application changes and business process changes that may be necessary within a company.

 

                                                                                                  Page

Acknowledging a Customer Purchase Order With Changes      3

Customer Quote/Contract Numbers.................................. 3

Use of Text Fields......................................................................... 3

Identification of Business Location........................................ 3

Service, Promotion, Allowance, or Charge Information 3

Units of Measure......................................................................... 4

Use of Shipping Container Code (SCC-14)........................ 4

Segment Usage.......................................................................... 5

 


Business Issues

 

The following business issues should be considered when implementing the 855 Purchase Order Acknowledgement transaction:

 

Acknowledging a Customer Purchase Order With Changes

 

When an 855 order acknowledgment document is used to acknowledge a customer’s purchase order, quantity or price changes can be included in accordance with the following X12 guideline:

 

The PO1 segment should contain all of the item specific information received from the customer’s purchase order (850).  The PO3 segment could be included within the PO1 loop to include any changed quantity and/or any changed price.  The ACK segment should also be included to provide an outline of other changes.

 

Note:  Individual trading partnerships may choose to use the PO1 segment to send the full line item data including changes from the original 850 document.

 

Customer Quote/Contract Numbers

 

To support special price considerations the EDI partnership may require that special customer quote numbers, specific contract numbers, or numbers associated with particular promotions be communicated on the purchase order document.  It is suggested that the REF segment be used to identify this information (see detailed REF discussion below).

 

It should be noted that the REF segment may be included at the header portion of the transaction (thereby applying to the entire order), or at the line item level of the order (applying to the specified line).

 

Use of Text Fields

 

Both the MAN and the MTX segments promote the inclusion of text data.  When using these segments it is recommended that they be restricted to free form text and that any other use for specific data which could be mapped, be discouraged.

 

It should be noted that the use of text data in EDI transactions should be limited to those specific agreements between trading partners.  Anytime text data is passed within a transaction, the receiving partner may have to queue the transaction into an exception process for review.  In this case the transaction cannot be automatically processed.

 

Identification of Business Location

 

The DUNS + 4 number is composed of the DUNS number assigned by Dun & Bradstreet, plus (+) a 4 digit suffix number assigned by the buying organization to identify a unique location (store location, plant location, loading dock, department, etc.)

 

The DUNS + 4 should be used as the primary and preferred method of identifying business locations.  Organizations not using the “+ 4” suffix of the DUNS number should insert four zeros in its place.

 

Service, Promotion, Allowance, or Charge Information

 

The Allowance/Charge Indicator (SAC01) rather than the sign of the amount field, should be used to identify a charge or an allowance.


Units of Measure

 

As a best practice this standard encourages the use of the data element 355 to describe the quantity unit of measure and the use of data element 639 to describe price unit of measure.  When using the SCC-14 to identify an item, the quantity unit of measure is not required (See “Use of Shipping Container Codes SCC-14”).

 

Examples of Unit of Measure Usage

Quantity

Quantity Unit of Measure

Price

Price Unit of Measure

Data element 330

Data element 355

Data element 212

Data element 639

100

EA (each)

$5.00

PE (per each)

500

EA (each)

$6.00

HP (per hundred)

10

BG (bag)

$7.00

UM (per quantity unit of measure)

 

 

 

Use of Shipping Container Code (SCC-14)

 

As partnerships enter into the use of SCC-14 codes, considerations need to be outlined.  This SCC-14 format includes the designation of the specific package size in the first position of the code.  Depending on the item requested, a conflict could exist in the interpretation of the quantity designated in the SCC-14 code and the quantity unit of measure passed in the PO103 element.

 

Example:  

 

PO102      PO103                        PO106                                                PO107

Qty                       Qty U/M        Product ID Qualifier                      Product ID (SCC-14)                     Comments              

12              EA                   UK                                           30122222222228                             Quantity ordered not

                                                                                                                                          resolved

 

Is the order 1 carton of 12,  or 12 cartons of 12?

 

 

Product ID (SCC-14)                                                               Quantity (Per SCC-14)                 Description             

00122222222227                                                                       1                                              Each

30122222222228                                                                       12                                            Inner Pack

50122222222222                                                                       96                                            Case

 

To avoid confusion, it is suggested that when using SCC-14 with pack identifier codes, do not include the PO103 element.  Therefore, it is clear that the carton size from the SCC-14 pack identifier code is applied against the quantity ordered as specified in the PO102 element.

 

PO102      PO103                        PO106                                                PO107

Qty                       Qty U/M        Product ID Qualifier                      Product ID (SCC-14)                     Comments              

12              Not Used       UK                                           00122222222227                             Indicates 12 eaches

 

12              Not Used       UK                                           30122222222228                             Indicates 12 inner

                                                                                                                                          packs of 12 each

 


Segment Usage

 

If a specific segment appears in the “header” area of the transaction, then the information applies to the whole transaction.  If the segment appears in the “detail” portion of the transaction, then the information applies to the detail line only.  If both a “header” and a “detail” segment appear, then the “detail” will supersede on the specific line only.

 


Section 2

850 Purchase Order

Business Process

 

This section contains business discussions about the use of purchase order cycle documents.  These discussions will assist in determining application changes and business process changes that may be necessary within a company.

 

                                                                                                  Page

Business Case............................................................................... 7

Sample Business Cases.............................................................. 8

Suggested Guidelines............................................................... 8

Transaction Definition............................................................... 9

 


Electronic Commerce: Automating the

Order/Order Change Process

 

Abstract:       This section attempts to clarify the order/order change process and to suggest a method of automation with the goal of improving the timing and accuracy of order information .

 

Business Case

 

The business processes to be discussed will start with the initial placing of an order and  continue through the acknowledgment of any changes to the order.  This process can be divided into four transactions.

 

 

Order Process

 

Case 1

 

Case 2

 

Case  3

 

Case

4

 

Case 5

 

B

 

®

 

850 Purchase Order

 

®

 

S

 

4

 

4

 

 

 

 

 

 

 

U

Y

 

¬

 

855 Purchase Order Acknowledgment

 

¬

 

E

L

 

 

4

 

 

 

4

 

 

 

E

R

 

®

 

860 Purchase Order Change Request

 

®

 

L

E

 

 

 

 

4

 

 

 

4

 

 

¬

 

865 Purchase Order Change Acknowledgment /  Request

 

¬

 

R

 

 

 

 

4

 

4

 

4

 

Refer to the definition of the example business cases on the next page.


 

Sample Business Cases

 

Case 1 Purchase Order Only Processing

 

The 850 transaction could be implemented as a single transaction between the buyer and seller.

 

Case 2 Purchase Order and Acknowledgment Processing

 

To demonstrate how the order process could be implemented, the 850 would be used to transmit the initial purchase order.  Then the 855 transaction would be used to acknowledge the order, as well as to communicate changes to the order such as substitutions, ship dates, and price.

 

Case 3 Buyer Initiated Change

 

To demonstrate how some partners may wish to process changes to purchase orders, the buyer initiated change request could be communicated using an 860 transaction.  If a seller acknowledgment is required then an 865 transaction would be generated confirming, rejecting or stating changes to the 860 change request.

 

Case 4 Alternative Change Acknowledgments

 

It is the suggested guideline  that the 855 be used to acknowledge an initial order.

 

However, if an acknowledgment transaction is required in response to a purchase order change request then the industry guideline allows for either an 855 Purchase Order Acknowledgment or an 865 Purchase Order Change Acknowledgment to be sent by the seller dependent on the buyers preference.  

 

If a buyer is capable of receiving an 865 then the use of the 865 is preferred.

 

Case 5 Seller Initiate Changes

 

In some advanced partnerships the 865 can be used by the seller to notify the buyer of a seller initiated change to the order, such as substitutions, and ship date changes.  In this case, if the partnership requires that the buyer acknowledge the change, then the 860 can be sent confirming or rejecting the seller initiated changes.

 

Suggested Guidelines

 

In the interest of furthering the cause of electronic commerce, this document is going to suggest a common usage of this group of transactions.  It is acknowledged that variations from this suggested standard will exist, but should be treated as exceptions.

 

It is suggested that the:

 

·        855 be used by the seller to acknowledge the receipt of the initial purchase order.  This transaction can be used to accept the order as received or to indicate acceptance with changes to the order.

 

·                    855 be used by the seller to notify the buyer of a vendor generated order (VMI environment).

 

·        860 be used by the buyer to communicate any changes to the order.

 

·        855 or the 865 can alternatively be used by the seller to communicate a change to the purchase order.  This transaction could be seller initiated, or in response to a buyer’s 860 Purchase Order Change Request.  The choice of which transaction to use will be dependent on the specific partnership, however the use of the 865 is preferred.

 


Transaction Definition

 

850 Purchase Order

This buyer initiated transaction communicates the purchase order to the seller.

 

855 Purchase Order Acknowledgment

This seller initiated transaction permits the communication of the acknowledgment of the buyer’s initial purchase order.

 

Under the proposed guidelines, this transaction could also be used later in the order cycle for the seller to communicate another change to the purchase order, such as a delivery date change, or to acknowledge a change request from the buyer.  (Refer to the Suggested Guidelines above for additional comments on when to use this transaction.)

 

 

860 Purchase Order Change Request

This buyer initiated transaction permits the communication of a requested change to the purchase order. 

 

It is anticipated that this transaction would only be used when associated with orders that reside in the sellers system for a long duration.  This is normally used to change blanket orders, orders with scheduled ship dates, or any order that might fall into the futures category.

 

It should be noted that the 860 can be used by the buyer to confirm a change associated with a seller initiated change to a purchase order.  This could be a response to a 855 or to a 865 depending on the partnership and the timing of the transactions.

 

865 Purchase Order Change Acknowledgment/Request

This seller initiated transaction permits the communication of the acknowledgment of change to a buyer purchase order.  It also permits the seller to communicate additional changes to the accepted order. 

 

Under the proposed guidelines, this transaction could also be used later in the order cycle for the seller to communicate another change to the purchase order, such as a delivery date change, or to acknowledge a change request from the buyer.  (Refer to the Suggested Guidelines above for additional comments on when to use this transaction.)

 

The 865 is usually sent in response to 860 change request.

 


 

Section 3

855 Purchase Order Acknowledgment

Segment Notes

 

This section contains business discussions about the segments used in the 855 Purchase Order Acknowledgment.  These discussions will assist in determining application changes and business process changes that may be necessary within a company.

 

855................................................................................................ 11

ST.................................................................................................. 13

BAK............................................................................................... 14

CUR.............................................................................................. 16

REF................................................................................................ 17

PER............................................................................................... 18

FOB............................................................................................... 19

CSH.............................................................................................. 20

SAC.............................................................................................. 21

DTM.............................................................................................. 22

TD5............................................................................................... 23

TD3............................................................................................... 25

MAN............................................................................................ 26

N1................................................................................................. 27

N3................................................................................................. 28

N4................................................................................................. 29

PO1.............................................................................................. 30

PO3.............................................................................................. 34

PID................................................................................................ 36

REF................................................................................................ 37

SAC.............................................................................................. 38

IT8................................................................................................. 39

DTM.............................................................................................. 40

ACK.............................................................................................. 41

MAN............................................................................................ 44

SCH.............................................................................................. 45

N1................................................................................................. 47

N3................................................................................................. 48

N4................................................................................................. 49

SLN................................................................................................ 50

PID................................................................................................ 54

CTT............................................................................................... 55

SE.................................................................................................. 56

 

 


 

855

Purchase Order Acknowledgment

 

Functional Group=PR

 

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Heading: 

 

Pos

Id

Segment Name

Req

Max Use

Repeat

Notes

 

 

 

 

 

 

 

 

 

 

 

 

030

ST

Transaction Set Header

M

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

040

BAK

Beginning Segment for Purchase Order Acknowledgment

M

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

050

CUR

Currency

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

060

REF

Reference Identification

O

>1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

070

PER

Administrative Communications Contact

O

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

090

FOB

F.O.B. Related Instructions

O

>1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

120

CSH

Sales Requirements

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - SAC

 

 

25

 

 

 

 

 

 

 

 

 

 

 

 

 

130

SAC

Service, Promotion, Allowance, or Charge Information

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

180

DTM

Date/Time Reference

O

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

270

TD5

Carrier Details (Routing Sequence/Transit Time)

O

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

280

TD3

Carrier Details (Equipment)

O

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

300

MAN

Marks and Numbers

O

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - N1

 

 

200

 

 

 

 

 

 

 

 

 

 

 

 

 

360

N1

Name

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

380

N3

Address Information

O

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

390

N4

Geographic Location

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

Detail:      

 

Pos

Id

Segment Name

Req

Max Use

Repeat

Notes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - PO1

 

 

100000

 

 

 

 

 

 

 

 

 

 

 

 

 

010

PO1

Baseline Item Data

O

1

 

N2/010

 

 

 

 

 

 

 

 

 

 

 

 

050

PO3

Additional Item Detail

O

25

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - PID

 

 

1000

 

 

 

 

 

 

 

 

 

 

 

 

 

090

PID

Product/Item Description

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

130

REF

Reference Identification

O

>1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - SAC

 

 

25

 

 

 

 

 

 

 

 

 

 

 

 

 

150

SAC

Service, Promotion, Allowance, or Charge Information

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

170

IT8

Conditions of Sale

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

250

DTM

Date/Time Reference

O

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - ACK

 

 

104

 

 

 

 

 

 

 

 

 

 

 

 

 

310

ACK

Line Item Acknowledgment

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

330

MAN

Marks and Numbers

O

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - SCH

 

 

200

 

 

 

 

 

 

 

 

 

 

 

 

 

410

SCH

Line Item Schedule

O

1

 

N2/410

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - N1

 

 

200

 

 

 

 

 

 

 

 

 

 

 

 

 

500

N1

Name

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

520

N3

Address Information

O

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

530

N4

Geographic Location

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - SLN

 

 

1000

 

 

 

 

 

 

 

 

 

 

 

 

 

670

SLN

Subline Item Detail

O

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

700

PID

Product/Item Description

O

1000

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary:

 

Pos

Id

Segment Name

Req

Max Use

Repeat

Notes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 LOOP ID - CTT

 

 

1

 

 

 

 

 

 

 

 

 

 

 

 

 

010

CTT

Transaction Totals

O

1

 

N3/010

 

 

 

 

 

 

 

 

 

 

 

 

030

SE

Transaction Set Trailer

M

1

 

 

 

 

 

 

 

 

 

 

 

 

 


 

ST

Transaction Set Header

Pos: 030                       Max: 1

Heading - Mandatory

Loop: N/A            Elements: 2

 

To indicate the start of a transaction set and to assign a control number.

Example:

ST*855*0001^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

ST01

143

Transaction Set Identifier Code

Description: Code uniquely identifying a Transaction Set

     Code   NAME                                                                                          _

     855    Purchase Order Acknowledgment

 

M

ID

3/3

 

 

ST02

329

Transaction Set Control Number

Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

 

M

AN

4/9

 


 

BAK

Beginning Segment for Purchase Order Acknowledgment

Pos: 040         Max: 1

Heading - Mandatory

Loop: N/A Elements: 6

 

To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates.

Example:

BAK*00*AC*092123456*20010331****0798765*20010331^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

BAK01

353

Transaction Set Purpose Code

Description: Code identifying purpose of transaction set

     Code   NAME                                                                                          _

     00      Original

     04      Change

     42      Temporary Record

                Description:   Preliminary data that will be replaced with permanent information once verification of accuracy and completeness has been performed

 

M

ID

2/2

 

 

BAK02

587

Acknowledgment Type

Description: Code specifying the type of acknowledgment

ECTF Notes:  Code specifying the type of acknowledgment.  Code AP supports a Vendor Managed Inventory (VMI) environment in which the 855 is used by a buying party to setup a supplier generated order on their business system.

     Code   NAME                                                                                          _

     AC     Acknowledge - With Detail and Change

     AD     Acknowledge - With Detail, No Change

     AE      Acknowledge - With Exception Detail Only

     AH     Acknowledge - Hold Status

     AK      Acknowledge - No Detail or Change

     AP      Acknowledge - Product Replenishment

 

M

ID

2/2

 

 

BAK03

324

Purchase Order Number

Description: Identifying number for Purchase Order assigned by the orderer/purchaser

 

M

AN

1/22

 

 

BAK04

373

Date

Description: Date expressed as CCYYMMDD

 

M

DT

8/8

 

 

BAK08

127

Reference Identification

Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

ECTF Notes:  Seller's order number.

 

O

AN

1/30

 

 

BAK09

373

Date

Description: Date expressed as CCYYMMDD

 

O

DT

8/8

 


 

CUR

Currency

Pos: 050                       Max: 1

Heading - Optional

Loop: N/A            Elements: 2

 

To specify the currency (dollars, pounds, francs, etc.) used in a transaction.

Example:

CUR*SE*USD^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

CUR01

98

Entity Identifier Code

Description: Code identifying an organizational entity, a physical location, property or an individual

     Code   NAME                                                                                          _

     BY      Buying Party

     SE       Selling Party

 

M

ID

2/3

 

 

CUR02

100

Currency Code

Description: Code (Standard ISO) for country in whose currency the charges are specified

     Code   NAME                                                                                          _

     CAD  Canadian Dollar

     MXP   Mexican Peso

     USD   U.S. Dollar

 

M

ID

3/3

 


 

REF

Reference Identification

Pos: 060                    Max: >1

Heading - Optional

Loop: N/A            Elements: 2

 

To specify identifying information.

ECTF Notes:

This segment can optionally be used to communicate customer price, quote numbers, or other reference numbers.  When included at this level, the quote number specified applies to all items on the order unless an override quote number exists at the detail line level.

 

Example:

REF*PR*ABC-12345-1^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

REF01

128

Reference Identification Qualifier

Description: Code qualifying the Reference Identification

     Code   NAME                                                                                          _

     CO     Customer Order Number

     DG     Drawing Number

     PD      Promotion/Deal Number

     PR      Price Quote Number

 

M

ID

2/3

 

 

REF02

127

Reference Identification

Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

 

C

AN

1/30

 


 

PER

Administrative Communications Contact

Pos: 070         Max: 3

Heading - Optional

Loop: N/A Elements: 8

 

To identify a person or office to whom administrative communications should be directed.

Example:

PER*BD*JANE SMITH*TE*3121234567^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

PER01

366

Contact Function Code

Description: Code identifying the major duty or responsibility of the person or group named

     Code   NAME                                                                                          _

     BD      Buyer Name or Department

     OC     Order Contact

 

M

ID

2/2

 

 

PER02

93

Name

Description: Free-form name

 

O

AN

1/60

 

 

PER03

365

Communication Number Qualifier

Description: Code identifying the type of communication number

     Code   NAME                                                                                          _

     EM     Electronic Mail

     FX       Facsimile

     TE       Telephone

 

C

ID

2/2

 

 

PER04

364

Communication Number

Description: Complete communications number including country or area code when applicable

 

C

AN

1/80

 

 

PER05

365

Communication Number Qualifier

Description: Code identifying the type of communication number

 

C

ID

2/2

 

 

PER06

364

Communication Number

Description: Complete communications number including country or area code when applicable

 

C

AN

1/80

 

 

PER07

365

Communication Number Qualifier

Description: Code identifying the type of communication number

 

C

ID

2/2

 

 

PER08

364

Communication Number

Description: Complete communications number including country or area code when applicable

 

C

AN

1/80

 


 

FOB

F.O.B. Related Instructions

Pos: 090                    Max: >1

Heading - Optional

Loop: N/A            Elements: 1

 

To specify transportation instructions relating to shipment.

Example:

FOB*PP^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

FOB01

146

Shipment Method of Payment

Description: Code identifying payment terms for transportation charges

     Code   NAME                                                                                          _

     CC     Collect

     PC      Prepaid but Charged to Customer

     PP      Prepaid (by Seller)

     PU      Pickup

 

M

ID

2/2

 


 

CSH

Sales Requirements

Pos: 120                       Max: 1

Heading - Optional

Loop: N/A            Elements: 1

 

To specify general conditions or requirements of the sale.

Example:

CSH*BK^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

CSH01

563

Sales Requirement Code

Description: Code to identify a specific requirement or agreement of sale

     Code   NAME                                                                                          _

     N        No Back Order

     BK      Ship Partial - Balance Back Order

     SC      Ship Complete

     SP      Ship Partial,Balance Cancel

 

O

ID

1/2

 


 

SAC

Service, Promotion, Allowance, or Charge Information

Pos: 130         Max: 1

Heading - Optional

Loop: SAC Elements: 5

 

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge.

ECTF Notes:

For all data elements within this segment, the decimal point is assumed and should not be included in the amount.

 

Example:

SAC*C*F050***1000*******06***MISC CHARGE DESCRIPTION^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

SAC01

248

Allowance or Charge Indicator

Description: Code which indicates an allowance or charge for the service specified

     Code   NAME                                                                                          _

     A        Allowance

     C        Charge

 

M

ID

1/1

 

 

SAC02

1300

Service, Promotion, Allowance, or Charge Code

Description: Code identifying the service, promotion, allowance, or charge

     Code   NAME                                                                                          _

     A010 Absolute Minimum Charge

     D240 Freight

     D500 Handling

     F050  Other (See related description)

 

C

ID

4/4

 

 

SAC05

610

Amount

Description: Monetary amount

 

O

N2

1/15

 

 

SAC12

331

Allowance or Charge Method of Handling Code

Description: Code indicating method of handling for an allowance or charge

     Code   NAME                                                                                          _

     03      Vendor Check to Customer

     04      Credit Customer Account

     09      Allowance To Be Issued by Vendor

                Description:   Code designating vendor as the issuer of an allowance

 

O

ID

2/2

 

 

SAC15

352

Description

Description: A free-form description to clarify the related data elements and their content

 

C

AN

1/80

 


 

DTM

Date/Time Reference

Pos: 180                    Max: 10

Heading - Optional

Loop: N/A            Elements: 2

 

To specify pertinent dates and times.

Example:

DTM*037*20010413^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

DTM01

374

Date/Time Qualifier

Description: Code specifying type of date.

     Code   NAME                                                                                          _

     001    Cancel After

     002    Delivery Requested

     010    Requested Ship

     037    Ship Not Before

     038    Ship No Later

     039    Ship Week of

     106    Required By

     118    Requested Pick-up

     372    Actual Arrival Date

 

M

ID

3/3

 

 

DTM02

373

Date

Description: Date expressed as CCYYMMDD

 

C

DT

8/8

 


 

TD5

Carrier Details (Routing Sequence/Transit Time)

Pos: 270       Max: 12

Heading - Optional

Loop: N/A Elements: 5

 

To specify the carrier and sequence of routing and provide transit time information.

ECTF Notes:

Preferred Carrier

To specify a specific carrier preference a TD502 element should be included having a qualifier of "2", followed by a TD503 element containing a valid Standard Carrier Alpha Code (SCAC) describing the preferred carrier. The SCAC table is a certified list of four character codes associated with specific carriers.  This list is published by the National Motor Freight Traffic Association.  Examples of SCAC codes are listed below.

 

Code     Description

CFWY    Consolidated Freightways (Type - LTL)

FEPL     Federal Express (Type - Air)

OVNT    Overnight (Type - LTL)

 

Shipment Method

To specify a method of shipment a TD504 element should be included having a valid qualifier describing the method requested.

 

Service Level

To specify a service level a TD512 element should be included having a valid qualifier describing the service level requested.

 

Example:

TD5**2*AAAA*M*AAA FREIGHT CO.*******PS^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

TD502

66

Identification Code Qualifier

Description: Code designating the system/method of code structure used for Identification Code TD503 (67)

     Code   NAME                                                                                          _

     2         Standard Carrier Alpha Code (SCAC)

     91      Assigned by Seller or Seller's Agent

     92      Assigned by Buyer or Buyer's Agent

 

C

ID

1/2

 

 

TD503

67

Identification Code

Description: Code identifying a party or other code

 

C

AN

2/80

 

 

TD504

91

Transportation Method/Type Code

Description: Code specifying the method or type of transportation for the shipment

     Code   NAME                                                                                          _

     A        Air

     H        Customer Pickup

     M       Motor (Common Carrier)

     T         Best Way (Shippers Option)

     U        Private Parcel Service

     AE      Air Express

     LT       Less Than Trailer Load (LTL)

     SR      Supplier Truck

 

C

ID

1/2

 

 

TD505

387

Routing

Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

 

C

AN

1/35

 

 

TD512

284

Service Level Code

Description: Code indicating the level of transportation service or the billing service offered by the transportation carrier

     Code   NAME                                                                                          _

     09      Premium Surface

                Description:   Indicates that alternate routing instructions should be used instead of the regular ones given

     ND     Next Day Air

                Description:   Delivery during business day hours of next business day

     ON     Overnight

     SC      Second Day Air

                Description:   Delivery during business day hours no later than second business day

     SD      Saturday

     SE       Second Day

     SG     Standard Ground

 

C

ID

2/2

 


 

TD3

Carrier Details (Equipment)

Pos: 280                    Max: 12

Heading - Optional

Loop: N/A            Elements: 1

 

To specify transportation details relating to the equipment used by the carrier.

Example:

TD3*LU^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

TD301

40

Equipment Description Code

Description: Code identifying type of equipment used for shipment

     Code   NAME                                                                                          _

     LU      Load/unload Device on Equipment

     TL       Trailer (not otherwise specified)

 

C

ID

2/2

 


 

MAN

Marks and Numbers

Pos: 300                    Max: 10

Heading - Optional

Loop: N/A            Elements: 2

 

To indicate identifying marks and numbers for shipping containers.

ECTF Notes:

Use of this segment to pass other data is discouraged.

 

Example:

MAN*PB*SP-654321-006^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

MAN01

88

Marks and Numbers Qualifier

Description: Code specifying the application or source of Marks and Numbers MAN02 (87)

     Code   NAME                                                                                          _

     S         Entire Shipment

     PB      Premarked by Buyer

 

M

ID

1/2

 

 

MAN02

87

Marks and Numbers

Description: Marks and numbers used to identify a shipment or parts of a shipment

 

M

AN

1/48

 


 

N1

Name

Pos: 360                       Max: 1

Heading - Optional

Loop: N1             Elements: 4

 

To identify a party by type of organization, name, and code.

Example:

N1*BY*ABC DISTRIBUTION*9*0012345670000^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

N101

98

Entity Identifier Code

Description: Code identifying an organizational entity, a physical location, property or an individual

     Code   NAME                                                                                          _

     BS      Bill and Ship To

     BT       Bill-to-Party

     BY      Buying Party (Purchaser)

     EN      End User

     SE       Selling Party

     ST       Ship To

 

M

ID

2/3

 

 

N102

93

Name

Description: Free-form name

 

C

AN

1/60

 

 

N103

66

Identification Code Qualifier

Description: Code designating the system/method of code structure used for Identification Code N104 (67)

     Code   NAME                                                                                          _

     1         D-U-N-S Number,Dun & Bradstreet

     9         D-U-N-S+4,D-U-N-S Number with Four Character Suffix

     91      Assigned by Seller or Seller's Agent

     92      Assigned by Buyer or Buyer's Agent

 

C

ID

1/2

 

 

N104

67

Identification Code

Description: Code identifying a party or other code

 

C

AN

2/80

 


 

N3

Address Information

Pos: 380                       Max: 2

Heading - Optional

Loop: N1             Elements: 2

 

To specify the location of the named party.

Example:

N3*100 S. LASALLE ST.*SUITE 410^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

N301

166

Address Information

Description: Address information

 

M

AN

1/55

 

 

N302

166

Address Information

Description: Address information

 

O

AN

1/55

 


 

N4

Geographic Location

Pos: 390                       Max: 1

Heading - Optional

Loop: N1             Elements: 4

 

To specify the geographic place of the named party.

ECTF Notes:

Country Code (N404) would typically be used when transacting business in multiple countries.  Refer to ISO 3166 for standard country codes.

 

Example:

N4*CHICAGO*IL*60601*USA^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

N401

19

City Name

Description: Free-form text for city name

 

O

AN

2/30

 

 

N402

156

State or Province Code

Description: Code (Standard State/Province) as defined by appropriate government agency

 

O

ID

2/2

 

 

N403

116

Postal Code

Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

 

O

ID

3/15

 

 

N404

26

Country Code

Description: Code identifying the country

     Code   NAME                                                                                          _

     CAN  Canada

     MEX   Mexico

     USA   United States

 

O

ID

2/3

 


 

PO1

Baseline Item Data

Pos: 010                       Max: 1

Detail - Optional

Loop: PO1        Elements: 25

 

To specify basic and most frequently used line item data.

ECTF Notes:

PO101 is used to send back the item information obtained from the original purchase order.  PO106 through PO125 provide for multiple product/service IDs for each item.  If only one product/service ID is provided, PO106 and PO107 should be used. PO108 and PO109 would be used for a second product/service ID, etc.  Multiple product/service ID's can be presented in any sequence.

 

Example:

PO1*0001*12900*EA*5.43*TP*VC*P-8750*UI*09999982010*BP*CC-14^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

PO101

350

Assigned Identification

Description: Alphanumeric characters assigned for differentiation within a transaction set

ECTF Notes:  Data element PO101 should reflect the buyer's unique line number. This may not be possible in an 855 generated for a VMI order or non-EDI order.

 

O

AN

1/20

 

 

PO102

330

Quantity Ordered

Description: Quantity ordered

 

C

R

1/15

 

 

PO103

355

Unit or Basis for Measurement Code

Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ECTF Notes:  One of the greatest difficulties in establishing trading partnerships is the sharing of quantities with a possibility of interpretation problems associated with quantity unit of measures.  Usually this only affects a small segment of products communicated, therefore the problem does not always appear in the initial test transaction.

 

For any unit of measurement other than "each", both partners would be advised to discuss their intent prior to implementing this transaction.

     Code   NAME                                                                                          _

     BG     Bag

     BK      Book

     CA     Case

     CG     Card

     CT      Carton

     EA      Each

     FT       Foot

     HU      Hundred

     KG     Kilogram

     KT       Kit

     LB       Pound

     MR     Meter

     PC      Piece

     PK      Package

     RD      Rod (length) - 5.5 Yards

     RE       Reel

     RL       Roll

     SH      Sheet

     SO     Spool

     TH       Thousand

 

O

ID

2/2

 

 

PO104

212

Unit Price

Description: Price per unit of product, service, commodity, etc.

ECTF Notes:  As a best practice, this standard encourages the use of unit price to proactively identify and resolve pricing discrepancies.

 

C

R

1/17

 

 

PO105

639

Basis of Unit Price Code

Description: Code identifying the type of unit price for an item

ECTF Notes:  Each time a price is used, this element should contain the appropriate print unit of measure code associated with the price.

     Code   NAME                                                                                          _

     HF      Per 100 Feet

     HP      Price per Hundred

     PE       Price per Each

     PF       Price Per Foot

     PP      Price per Pound

     PR      Promotion

     TF       Per 1000 Feet

     TP       Price per Thousand

     UM     Price per Unit of Measure

 

O

ID

2/2

 

 

PO106

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ECTF Notes:  It is recommended that the U.P.C. number for an item be included when it exists.  In addition, most partnerships recommend that the vendor's part number or the customer's part number be included along with the U.P.C. number.

     Code   NAME                                                                                          _

     BP      Buyer's Part Number

     CB      Buyer's Catalog Number

     EN      European Article Number (EAN) (2-5-5-1)

     RK      Rack Number

     U2      U.P.C. Shipping Container Code (1-2-5-5)

                Description:   A 13-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, and the remaining five digits are the item code

     UD     U.P.C./EAN Consumer Package Code (2-5-5)

     UI       U.P.C. Consumer Package Code (1-5-5)

     UK      U.P.C./EAN Shipping Container Code (1-2-5-5-1)

                Description:   A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit

     VC     Vendor's (Seller's) Catalog Number

     VP      Vendor's (Seller's) Part Number

 

C

ID

2/2

 

 

PO107

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO108

235

Product/Service ID Qualifier

Description: See Product/Service ID Qualifier list in PO106

 

C

ID

2/2

 

 

PO109

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO110

235

Product/Service ID Qualifier

Description: See Product/Service ID Qualifier list in PO106.

 

C

ID

2/2

 

 

PO111

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 


 

N1

Name

Pos: 360                       Max: 1

Heading - Optional

Loop: N1             Elements: 4

 

To identify a party by type of organization, name, and code.

Example:

N1*BY*ABC DISTRIBUTION*9*0012345670000^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

N101

98

Entity Identifier Code

Description: Code identifying an organizational entity, a physical location, property or an individual

     Code   NAME                                                                                          _

     BS      Bill and Ship To

     BT       Bill-to-Party

     BY      Buying Party (Purchaser)

     EN      End User

     SE       Selling Party

     ST       Ship To

 

M

ID

2/3

 

 

N102

93

Name

Description: Free-form name

 

C

AN

1/60

 

 

N103

66

Identification Code Qualifier

Description: Code designating the system/method of code structure used for Identification Code N104 (67)

     Code   NAME                                                                                          _

     1         D-U-N-S Number,Dun & Bradstreet

     9         D-U-N-S+4,D-U-N-S Number with Four Character Suffix

     91      Assigned by Seller or Seller's Agent

     92      Assigned by Buyer or Buyer's Agent

 

C

ID

1/2

 

 

N104

67

Identification Code

Description: Code identifying a party or other code

 

C

AN

2/80

 


 

N3

Address Information

Pos: 380                       Max: 2

Heading - Optional

Loop: N1             Elements: 2

 

To specify the location of the named party.

Example:

N3*100 S. LASALLE ST.*SUITE 410^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

N301

166

Address Information

Description: Address information

 

M

AN

1/55

 

 

N302

166

Address Information

Description: Address information

 

O

AN

1/55

 


 

N4

Geographic Location

Pos: 390                       Max: 1

Heading - Optional

Loop: N1             Elements: 4

 

To specify the geographic place of the named party.

ECTF Notes:

Country Code (N404) would typically be used when transacting business in multiple countries.  Refer to ISO 3166 for standard country codes.

 

Example:

N4*CHICAGO*IL*60601*USA^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

N401

19

City Name

Description: Free-form text for city name

 

O

AN

2/30

 

 

N402

156

State or Province Code

Description: Code (Standard State/Province) as defined by appropriate government agency

 

O

ID

2/2

 

 

N403

116

Postal Code

Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

 

O

ID

3/15

 

 

N404

26

Country Code

Description: Code identifying the country

     Code   NAME                                                                                          _

     CAN  Canada

     MEX   Mexico

     USA   United States

 

O

ID

2/3

 


 

PO1

Baseline Item Data

Pos: 010                       Max: 1

Detail - Optional

Loop: PO1        Elements: 25

 

To specify basic and most frequently used line item data.

ECTF Notes:

PO101 is used to send back the item information obtained from the original purchase order.  PO106 through PO125 provide for multiple product/service IDs for each item.  If only one product/service ID is provided, PO106 and PO107 should be used. PO108 and PO109 would be used for a second product/service ID, etc.  Multiple product/service ID's can be presented in any sequence.

 

Example:

PO1*0001*12900*EA*5.43*TP*VC*P-8750*UI*09999982010*BP*CC-14^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

PO101

350

Assigned Identification

Description: Alphanumeric characters assigned for differentiation within a transaction set

ECTF Notes:  Data element PO101 should reflect the buyer's unique line number. This may not be possible in an 855 generated for a VMI order or non-EDI order.

 

O

AN

1/20

 

 

PO102

330

Quantity Ordered

Description: Quantity ordered

 

C

R

1/15

 

 

PO103

355

Unit or Basis for Measurement Code

Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ECTF Notes:  One of the greatest difficulties in establishing trading partnerships is the sharing of quantities with a possibility of interpretation problems associated with quantity unit of measures.  Usually this only affects a small segment of products communicated, therefore the problem does not always appear in the initial test transaction.

 

For any unit of measurement other than "each", both partners would be advised to discuss their intent prior to implementing this transaction.

     Code   NAME                                                                                          _

     BG     Bag

     BK      Book

     CA     Case

     CG     Card

     CT      Carton

     EA      Each

     FT       Foot

     HU      Hundred

     KG     Kilogram

     KT       Kit

     LB       Pound

     MR     Meter

     PC      Piece

     PK      Package

     RD      Rod (length) - 5.5 Yards

     RE       Reel

     RL       Roll

     SH      Sheet

     SO     Spool

     TH       Thousand

 

O

ID

2/2

 

 

PO104

212

Unit Price

Description: Price per unit of product, service, commodity, etc.

ECTF Notes:  As a best practice, this standard encourages the use of unit price to proactively identify and resolve pricing discrepancies.

 

C

R

1/17

 

 

PO105

639

Basis of Unit Price Code

Description: Code identifying the type of unit price for an item

ECTF Notes:  Each time a price is used, this element should contain the appropriate print unit of measure code associated with the price.

     Code   NAME                                                                                          _

     HF      Per 100 Feet

     HP      Price per Hundred

     PE       Price per Each

     PF       Price Per Foot

     PP      Price per Pound

     PR      Promotion

     TF       Per 1000 Feet

     TP       Price per Thousand

     UM     Price per Unit of Measure

 

O

ID

2/2

 

 

PO106

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ECTF Notes:  It is recommended that the U.P.C. number for an item be included when it exists.  In addition, most partnerships recommend that the vendor's part number or the customer's part number be included along with the U.P.C. number.

     Code   NAME                                                                                          _

     BP      Buyer's Part Number

     CB      Buyer's Catalog Number

     EN      European Article Number (EAN) (2-5-5-1)

     RK      Rack Number

     U2      U.P.C. Shipping Container Code (1-2-5-5)

                Description:   A 13-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, and the remaining five digits are the item code

     UD     U.P.C./EAN Consumer Package Code (2-5-5)

     UI       U.P.C. Consumer Package Code (1-5-5)

     UK      U.P.C./EAN Shipping Container Code (1-2-5-5-1)

                Description:   A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit

     VC     Vendor's (Seller's) Catalog Number

     VP      Vendor's (Seller's) Part Number

 

C

ID

2/2

 

 

PO107

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO108

235

Product/Service ID Qualifier

Description: See Product/Service ID Qualifier list in PO106

 

C

ID

2/2

 

 

PO109

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO110

235

Product/Service ID Qualifier

Description: See Product/Service ID Qualifier list in PO106.

 

C

ID

2/2

 

 

PO111

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO112

235

Product/Service ID Qualifier

Description: See Product/Service ID Qualifier list in PO106

 

C

ID

2/2

 

 

PO113

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO114

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

PO115

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO116

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

PO117

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO118

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

PO119

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO120

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

PO121

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO122

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

PO123

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

PO124

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

PO125

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 


 

PO3

Additional Item Detail

Pos: 050                    Max: 25

Detail - Optional

Loop: PO1          Elements: 5

 

To specify additional item-related data involving variations in normal price/quantity structure.

ECTF Notes:

This segment is used to send back the pricing and quantity changes from the original PO1 segment.  If quantity and/or price changes on the 855 from that provided on the 850, the PO1 continues to reflect the 850 price and quantity and the PO3 reflects the changed price/quantity.  Some examples of price/quantity variations are: price in different units from the PO1 segment, price changes by date, or price changes by quantity (break and level).

 

 

Example:

PO3*QP***5.33*TP*13000*EA^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

PO301

371

Change Reason Code

Description: Code specifying the reason for price or quantity change

     Code   NAME                                                                                          _

     AQ     Alternate Quantity and Unit of Measure

     DC     Date Change

     MP     Minimum Order

     QO    Quantity Ordered

     QP     Quantity Based on Price Qualifier

     UP      Unit Price

 

M

ID

2/2

 

 

PO304

212

Unit Price

Description: Price per unit of product, service, commodity, etc.

 

O

R

1/17

 

 

PO305

639

Basis of Unit Price Code

Description: Code identifying the type of unit price for an item

     Code   NAME                                                                                          _

     HF      Per 100 Feet

     HP      Price per Hundred

     PE       Price per Each

     PF       Price Per Foot

     PP      Price per Pound

     TF       Per 1000 Feet

     TP       Price per Thousand

     UM     Price per Unit of Measure

 

C

ID

2/2

 

 

PO306

380

Quantity

Description: Numeric value of quantity

 

M

R

1/15

 

 

PO307

355

Unit or Basis for Measurement Code

Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.  PO307 defines the unit of measure for PO306.

     Code   NAME                                                                                          _

     BG     Bag

     BK      Book

     CA     Case

     CG     Card

     CT      Carton

     EA      Each

     FT       Foot

     HU      Hundred

     KG     Kilogram

     KT       Kit

     LB       Pound

     MR     Meter

     PC      Piece

     PK      Package

     RD      Rod (length) - 5.5 Yards

     RE       Reel

     RL       Roll

     SH      Sheet

     SO     Spool

     TH       Thousand

 

M

ID

2/2

 


 

PID

Product/Item Description

Pos: 090                       Max: 1

Detail - Optional

Loop: PID            Elements: 2

 

To describe a product or process in coded or free-form format.

ECTF Notes:

This segment should only be used when specific agreements between trading partners have been discussed.

 

Example:

PID*F****WIRING ACCESSORY, SPECIAL RELEASE CONTROL ARM^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

PID01

349

Item Description Type

Description: Code indicating the format of a description

     Code   NAME                                                                                          _

     F         Free-form

 

M

ID

1/1

 

 

PID05

352

Description

Description: A free-form description to clarify the related data elements and their content

 

C

AN

1/80

 


 

REF

Reference Identification

Pos: 130                    Max: >1

Detail - Optional

Loop: PO1          Elements: 2

 

To specify identifying information.

Example:

REF*PR*ABC-12345-2^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

REF01

128

Reference Identification Qualifier

Description: Code qualifying the Reference Identification

     Code   NAME                                                                                          _

     DG     Drawing Number

     PD      Promotion/Deal Number

     PR      Price Quote Number

     R1      Current Revision Number

     SE       Serial Number

 

M

ID

2/3

 

 

REF02

127

Reference Identification

Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

 

C

AN

1/30

 


 

SAC

Service, Promotion, Allowance, or Charge Information

Pos: 150         Max: 1

Detail - Optional

Loop: SAC Elements: 5

 

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge.

ECTF Notes:

For all data elements within this segment, the decimal point is assumed and should not be included in the amount.

 

Example:

SAC*C*F050***1000*******06***MISC CHARGE DESCRIPTION^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

SAC01

248

Allowance or Charge Indicator

Description: Code which indicates an allowance or charge for the service specified

     Code   NAME                                                                                          _

     A        Allowance

     C        Charge

 

M

ID

1/1

 

 

SAC02

1300

Service, Promotion, Allowance, or Charge Code

Description: Code identifying the service, promotion, allowance, or charge

     Code   NAME                                                                                          _

     A010 Absolute Minimum Charge

     D240 Freight

     D500 Handling

     F050  Other (See related description)

 

C

ID

4/4

 

 

SAC05

610

Amount

Description: Monetary amount

 

O

N2

1/15

 

 

SAC12

331

Allowance or Charge Method of Handling Code

Description: Code indicating method of handling for an allowance or charge

     Code   NAME                                                                                          _

     04      Credit Customer Account

     05      Charge to be Paid by Vendor

     09      Allowance To Be Issued by Vendor

                Description:   Code designating vendor as the issuer of an allowance

 

O

ID

2/2

 

 

SAC15

352

Description

Description: A free-form description to clarify the related data elements and their content

 

C

AN

1/80

 


 

IT8

Conditions of Sale

Pos: 170                       Max: 1

Detail - Optional

Loop: PO1          Elements: 1

 

To specify general conditions or requirements and to detail conditions for substitution of alternate products.

Example:

IT8*SC^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

IT801

563

Sales Requirement Code

Description: Code to identify a specific requirement or agreement of sale

     Code   NAME                                                                                          _

     N        No Back Order

     BK      Ship Partial - Balance Back Order

     SC      Ship Complete

     SP      Ship Partial,Balance Cancel

 

C

ID

1/2

 


 

DTM

Date/Time Reference

Pos: 250                    Max: 10

Detail - Optional

Loop: PO1          Elements: 2

 

To specify pertinent dates and times.

Example:

DTM*037*20010513^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

DTM01

374

Date/Time Qualifier

Description: Code specifying type of date.

     Code   NAME                                                                                          _

     002    Delivery Requested

     010    Requested Ship

     037    Ship Not Before

     038    Ship No Later

     039    Ship Week of

     106    Required By

     118    Requested Pick-up

     372    Actual Arrival Date

 

M

ID

3/3

 

 

DTM02

373

Date

Description: Date expressed as CCYYMMDD

 

 

C

DT

8/8

 


 

ACK

Line Item Acknowledgment

Pos: 310                       Max: 1

Detail - Optional

Loop: ACK        Elements: 23

 

To acknowledge the ordered quantities and specify the ready date for a specific line item.

ECTF Notes:

ACK07 through ACK26 provide for multiple product/service IDs for each item.  If only one product/service ID is provided, ACK07 and ACK08 should be used. ACK09 and ACK10 would be used for a second product/service ID, etc.  Multiple product/service ID's can be presented in any sequence.

 

Example:

ACK*IC***068*20010413^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

ACK01

668

Line Item Status Code

Description: Code specifying the action taken by the seller on a line item requested by the buyer

     Code   NAME                                                                                          _

     AC     Item Accepted and Shipped

     AR      Item Accepted and Released for Shipment

     DR      Item Accepted - Date Rescheduled

     IA       Item Accepted

     IB        Item Backordered

     IC       Item Accepted - Changes Made

     ID       Item Deleted

     IH       Item on Hold

     IQ       Item Accepted - Quantity Changed

     IR        Item Rejected

     IS        Item Accepted - Substitution Made

 

M

ID

2/2

 

 

ACK04

374

Date/Time Qualifier

Description: Code specifying type of date or time, or both date and time

ECTF Notes:  Optionally, this segment can be used to specify the expected ship date.

     Code   NAME                                                                                          _

     068    Current Schedule Ship

     080    Scheduled for Shipment (After and Including)

     083    Scheduled for Shipment (Prior to and Including)

 

O

ID

3/3

 

 

ACK05

373

Date

Description: Date expressed as CCYYMMDD

 

C

DT

8/8

 

 

ACK07

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

     Code   NAME                                                                                          _

     RR      Replacement Product Number

                Description:   For use in the 855 this qualifier is used to identify the catalog number that an item is being "replaced by" (Replacement Catalog Number).

     SR      Substitute Product Number

     UD     U.P.C./EAN Consumer Package Code (2-5-5)

                Description:   For use in the 855 this qualifier is used to identify the U.P.C. number that an item is being "replaced by" (Replacement U.P.C.).

     UE      U.P.C./EAN Module Code (2-5-5)

                Description:   For use in the 855 this qualifier is used to identify the EAN that an item is being "replaced by" (Replacement EAN).

 

C

ID

2/2

 

 

ACK08

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK09

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK10

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK11

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK12

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK13

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK14

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK15

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK16

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK17

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK18

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK19

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK20

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK21

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK22

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK23

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK24

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 

 

ACK25

235

Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

 

C

ID

2/2

 

 

ACK26

234

Product/Service ID

Description: Identifying number for a product or service

 

C

AN

1/48

 


 

MAN

Marks and Numbers

Pos: 330                    Max: 10

Detail - Optional

Loop: PO1          Elements: 2

 

To indicate identifying marks and numbers for shipping containers.

ECTF Notes:

At the detail level, the identifying marks and numbers would relate to specific line items.  The use of this segment to pass additional information other than for the stated purpose is discouraged.

 

Example:

MAN*PB*SP-654321-007^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

MAN01

88

Marks and Numbers Qualifier

Description: Code specifying the application or source of Marks and Numbers MAN02 (87)

     Code   NAME                                                                                          _

     L         Line Item Only

     PB      Premarked by Buyer

 

M

ID

1/2

 

 

MAN02

87

Marks and Numbers

Description: Marks and numbers used to identify a shipment or parts of a shipment

 

M

AN

1/48

 


 

SCH

Line Item Schedule

Pos: 410                       Max: 1

Detail - Optional

Loop: SCH          Elements: 4

 

To specify the data for scheduling a specific line-item.

Example:

SCH*10000*PC***037*20010413^

Element Summary:

 

 

   Ref  _

 Id _

                                               Element Name                                            _

Req

Type

Min/Max

 

 

SCH01

380

Quantity

Description: Numeric value of quantity

 

M

R

1/15

 

 

SCH02

355

Unit or Basis for Measurement Code

Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

     Code   NAME                                                                                          _

     BG     Bag

     BK      Book

     CA     Case

     CG     Card

     CT      Carton

     EA      Each

     FT       Foot

     HU      Hundred

     KG     Kilogram

     KT       Kit

     LB       Pound

     MR     Meter